Continuously monitoring file servers for changes to spreadsheets and then capturing those changes in an auditable trail is one of ComplyXL’s key features and the heart of a robust spreadsheet control application. Because ComplyXL’s continuous monitoring service might be used to track changes across many thousands of spreadsheets and across several file servers, the service is usually deployed centrally by IT where concerns about sizing, resource utilization and security are paramount. Debby Leipprandt at DynCorp, Inc is taking different, more decentralized, approach which allows departments to take responsibility for their own monitoring and eliminates both security and utilization concerns.
Spreadsheet auditing is an important responsibility but is a detailed, time-consuming and expensive task usually carried out by acknowledged experts. However without access to the history of changes to a workbook an auditor must repeat their analysis from scratch each time the workbook is audited.
By contrast, with access to a history of the changes to a workbook an auditor is able to focus on those areas of a workbook which may no longer be correct and is able to work by reference to the last version known to be correct. This can save time, reduce cost and improve outcomes. It also allows changes to be rolled back if they are incorrect or otherwise not needed.
Office documents can be made secure without the need to use a password. It seems like an oxymoron: securing documents but NOT using a password however it is true.
Information Rights Management (IRM) is a technology built into Office 2007/2010 (and also available for Office 2003) which allows you to both encrypt documents and provide varying levels of access for different users or groups, all without the need to enter a password. To find out more use the link below to read on or contact me for more information about rights management for Office documents.